Logging Hours

Employees log their hours against open pay periods. Each entry is a day — you record the day's total hours and, optionally, break that total down across the locations you worked.

Adding hours

1. Navigate to Timesheets in the sidebar
2. Click Add Hours
3. For each day, fill in:
   • Date (required) — Must fall within an open pay period
   • Total hours (required) — Hours worked that day (supports decimals, e.g., 7.5; 0–24 in 0.5 increments)
   • Description — Work performed (required if enabled in company settings)
4. Optionally assign the day's time to specific locations (see below)
5. Use Add Another Day to log more days in the same submission
6. Click Add Hours

Assigning time to locations

Most days are a single total, but if you serviced more than one customer location you can attribute hours to each. Under a day, open Assign time to locations and add a row per location:

• Pick the location from the searchable dropdown — start typing the customer or location name to filter (handy when a company has many locations).
• Enter the hours spent at that location.

As you assign, Plantrunner shows how much of the day's total is allocated and how much remains. Whatever you don't assign is kept as an unassigned ("no specific location") portion, so the day's total always adds up. If your company requires a location, the whole day must be allocated, with nothing left unassigned.

Each location can appear once per day. The same date can hold several entries as long as they're for different locations.

Batch entry

You can add multiple days in a single submission with Add Another Day. Entries can span different open pay periods — Plantrunner automatically assigns each to the correct pay period based on its date.

Validation rules

• Each date must fall within an open pay period
• Assigned location hours can't exceed the day's total
• You can't log the same date and location twice (edit the existing entry instead); the same date with a different location is allowed
• Hours must be a valid number (0–24, in 0.5 increments)

Editing and deleting entries

Open the day from the Timesheets table to reach its detail page, where each location entry is listed. You can edit or delete an entry only while its status is Pending — once approved or rejected, it's locked.

• Edit: click the pencil icon on the entry, update the fields, and save.
• Delete: click the trash icon and confirm.

Which pay period?

When you select a date, Plantrunner automatically determines which pay period it belongs to. You can only log time against open pay periods. If no open pay period covers your date, contact your admin.

See Pay Periods for more information.