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Exporting Pay Period Data

Plantrunner lets you export timesheet data from a pay period for use in your payroll system. Three export formats are available.

Export formats​

Payroll Summary​

A high-level summary aggregated by employee. Best for getting a quick overview of hours.

Includes:

  • Employee name
  • Approved hours
  • Pending hours
  • Rejected hours
  • Total hours
  • Timesheet entry count

Time Detail​

Line-by-line detail of every timesheet entry. Best for detailed record-keeping.

Includes:

  • Employee name
  • Date
  • Hours
  • Status (pending, approved, rejected)
  • Customer
  • Location
  • Notes

QuickBooks Time Activities​

A format compatible with QuickBooks time import.

Includes:

  • Name
  • Date
  • Customer
  • Hours
  • Notes
  • Billable flag
info

The QuickBooks export only includes approved timesheets. Pending and rejected entries are excluded.

Exporting a pay period​

  1. Navigate to Pay Periods
  2. Find the period you want to export
  3. Click Export
  4. Select the export format
  5. A CSV file is downloaded

Best practices​

  • Approve entries before exporting -- Review and approve/reject all pending timesheets before exporting to ensure your payroll data is finalized
  • Close the period -- Closing a pay period prevents further edits, locking in the data before export
  • Keep exports -- Save exported CSVs as records alongside your payroll documentation

Workflow​

A typical payroll processing workflow:

  1. Pay period ends
  2. Admin reviews and approves/rejects all pending timesheets
  3. Admin closes the pay period
  4. Admin exports the CSV (choose format based on your payroll system)
  5. Import the CSV into your payroll system
  6. Mark the pay period as Paid after processing